1

WHO WILL HOLD YOUR INFORMATION?

1.1

Your information will be held by the West London Law Society Trainee and Young Solicitor Group, and unincorporated organisation.  The West London Law Society Trainee and Young Solicitor Group is called the “Data Controller” because it has control over and responsibility for your personal information.

1.2

The West London Law Society Trainee and Young Solicitor Group is the owner of this website (the “West London Law Society Trainee and Young Solicitor Group Website”).

2

THE INFORMATION ABOUT YOU WHICH WE COLLECT

2.1

The information about you which we will collect via the West London Law Society Trainee and Young Solicitor Group Website may include:

2.1.1

Personal contact details such as name, address, contact telephone numbers and email address; and

2.1.2

Details about the social or educational events for which you have expressed an interest.

3

SOURCE OF THE INFORMATION WE HOLD ABOUT YOU

3.1

We may receive information about you directly from information you submit to us through the West London Law Society Trainee and Young Solicitor Group Website. We may also receive information when submitted by you over the telephone, in person or in any other communication with the West London Law Society Trainee and Young Solicitor Group

4

PURPOSES FOR WHICH WE HOLD AND USE YOUR INFORMATION

4.1

We may use your information for a number of purposes which are outlined below:

4.1.1

The provision of our services to you;

4.1.1.1

To administer and maintain our records;

4.1.1.2

To ensure that the service we offer you continues to be the most appropriate service for your needs;

4.1.1.3

To respond to any query that you may raise with us; and

4.1.1.4

To update our systems to provide an enhanced service to you.

4.1.2

Marketing, selling, and trading in personal information purposes:

4.1.2.1

Your personal data may be used to keep you informed about other products and services offered by West London Law Society Trainee and Young Solicitor Group. If you would rather not receive this information, please send an email to wllstysg@hotmail.co.uk or write to the data controller at the address below.

4.1.2.2

We will not trade, sell or share personal information without your consent save as set out in this Privacy Policy.

4.1.3

Other purposes:

4.1.3.1

Your information may be used by the West London Law Society Trainee and Young Solicitor Group for the purpose of research and statistical analysis;

4.1.3.2

The West London Law Society Trainee and Young Solicitor Group may disclose information to law enforcement agencies in accordance with legislation; and

4.1.3.3

The West London Law Society Trainee and Young Solicitor Group may use information about your registration/enquiry for our internal member service monitoring.

4.1.4

The period of use of the personal data supplied by you will not be longer than we deem necessary but may, subject to clause 7.1.3, be unlimited.

5

KEEPING INFORMATION UP TO DATE

5.1

In order to help the Data Controller keep your information up to date registered users may be asked to provide details of any changes in their information at regular intervals.

5.2

If any of the information that you have provided to The West London Law Society Trainee and Young Solicitor Group changes, for example if you change your email address or other contact details, please let us know details by sending an email to wllstysg@hotmail.co.uk or by writing to us at the address below.

6

SECURITY FOR YOUR INFORMATION

6.1

We have in place a level of security appropriate to the nature of the data and the harm that might result from a breach of security. However, all publicly accessible websites are susceptible to malicious practices, and we accept no liability if security is breached.

6.2

We further undertake that we will not hold information about you which is excessive in respect of the purposes for which it is processed.

7

YOUR RIGHTS

7.1

You have certain rights under the Data Protection Act in relation to the information that we hold about you. These rights include the rights set out below:

7.1.1

You are entitled to have access to your personal data. You may request by writing to The West London Law Society Trainee and Young Solicitor Group (at the address given in Clause 9 below), details of your information which we hold and the purposes for which it is held. We will provide this information within 40 days of your request, subject to any routine processing continuing between that time and the time of response. You may be charged a reasonable fee (as permitted by the Data Protection Act 1998) for this information.

7.1.2

You are entitled, by writing to The West London Law Society Trainee and Young Solicitor Group, to require that The West London Law Society Trainee and Young Solicitor Group stop using information about you for the purpose of direct marketing i.e. the communication to you (by whatever means) of any advertising or marketing material; and

7.1.3

if it is held by a court that the personal information held is inaccurate, you are entitled to apply to ask the court for an order that such inaccurate information be rectified, blocked, destroyed, or erased.

8

YOUR CONSENT

By submitting your information you consent to the use of that information as set out in this policy. If we change our privacy policy we will post the changes on this page and may place notices on other pages of the website, so that you may be aware of the information we collect and how we use it at all times.

9

CONTACT DETAILS FOR THE DATA CONTROLLER FOR THE WEST LONDON LAW SOCIETY TRAINEE AND YOUNG SOLICITOR GROUP

If you would like to contact us with any queries or comments regarding our privacy policy, please send an email or write to:

wllstysg@hotmail.co.uk

The West London Law Society Trainee and Young Solicitor Group

C/O John Gripton

179 Great Portland Street

London

W1W 5LS